Privacy Policy

Privacy Policy

 

The operator has established the following privacy policy (the "Policy") regarding the handling of personal information of users obtained in connection with products or services provided on this website operated by the operator.

 

Article 1 (Basic Policy on Acquisition of Personal Information)

Recognizing that the protection of personal information is an important social responsibility, the operator will comply with the Act on the Protection of Personal Information, other related laws and regulations, and guidelines established by the Personal Information Protection Committee, and will handle personal information appropriately as described below.

(1) The business operator will comply with laws, national guidelines, and other norms related to the protection of personal information.

(2) When acquiring personal information, the business operator will clarify the purpose of use and use appropriate means.

(3) When the business operator uses personal information, it will do so within the scope of the stated purpose of use, and will take measures to ensure that the information is not used for purposes other than those stated.

(4) The business operator will not disclose or provide personal information to third parties, except with the consent of the individual or with justifiable cause.

(5) In order to prevent leakage, loss, or damage of personal information, the business entity shall strive to improve information security and take appropriate preventive and corrective measures as needed.

(6) Business operators will respond sincerely and promptly to inquiries, requests for disclosure, etc., as well as complaints and consultations regarding personal information.

(7) The business operator will maintain and continually improve its management system for the protection of personal information.

 

Article 2 (Definitions)

"Personal information" means information concerning a living individual that falls under any of the following categories

(1) Names, dates of birth, and other descriptions, etc., contained in such information (including all matters described or recorded in documents, drawings, or electromagnetic records (meaning records made by electronic, magnetic, or other means unrecognizable to human perception), or expressed by voice, motion, or other means) (1) Any matter (excluding personal identification codes) by which a specific individual can be identified (including information that can be easily cross-checked with other information and thereby identify a specific individual).

(2) That which contains personal identification codes.

"Personal Data" means personal information that constitutes personal information databases, etc., where personal information is in a searchable form, such as a list or directory.

The "Site" means the following website

Office File Creator product page (https://officefilecreator.com/)

Office File Creator Setup Manual (https://manual.officefilecreator.com/)

Generipse corporate site (https://generipse.co.jp/)

Service" is a generic term for the products and services offered on the Site.

Personal information requiring special consideration" means information on race, creed, social status, medical history, criminal record, criminal damage, and other information specified by government ordinance as requiring special consideration so as not to cause unjust discrimination or prejudice against a person (e.g., the existence of physical, intellectual, or mental disabilities, results of medical examinations or other tests, health guidance, medical treatment or dispensing information, information about a person who is a suspect or a person who is suspected or suspected of being a suspect). information, the fact that procedures related to a criminal case, such as arrest and search, were conducted with the person as a suspect or defendant, the fact that procedures related to a juvenile protection case, such as protective measures, were conducted with the person as a juvenile delinquent or a suspected juvenile delinquent), etc.

 

Article 3 (Method of obtaining personal information)

1 The business acquires personal information by the following methods

Filling out an inquiry form, installing an application, or applying for a subscription

2 When a business operator receives personal information from a minor user, the business operator shall obtain the confirmation and consent of the parent or guardian in advance.

 

Article 4 (Purpose of Use)

The business operator will use the acquired personal information for the following purposes

1 For identification and personal authentication of the user regarding use of the Service

2 To provide services related to the Service

3 For inspections, repairs, and after-sales services related to the Service

4 To send information regarding the Service

(5) To confirm and distribute applications for newsletters, e-mail newsletters, etc.

(6) For planning, research and development, quality improvement and enhancement of the Service

7 To customize the contents of the Service to suit the user

8 To request participation in surveys and various events, and to report the results of such surveys and events

9 To conduct sales promotion activities such as campaigns related to the Service, including personal authentication, identification, screening, drawing of winners, and delivery of prizes and rewards

10 To bill users for paid services.

11 To statistically process personal information and publish the results of surveys

12 To distribute behavioral targeting advertisements using ad-serving companies such as Google and Yahoo

13 To identify users who violate the Terms of Use or who attempt to use the Service for fraudulent or unfair purposes, and to refuse their use of the Service

14 To confirm and respond to opinions, inquiries, word-of-mouth postings, and other communications regarding the Service

15 To notify users of changes to the terms and conditions of the Service

16 (Personal information regarding executives and employees of the business) To hire, recruit, and hire employees, etc. (personnel evaluation, assignment, transfer, training, hiring, etc.), wage management (determination of salary and lump-sum payment, payment of retirement allowance, etc.), health management (medical checkups, health guidance, etc.), welfare services (asset-formation savings, discount brokerage for business services, etc.), and Security management (crime prevention, disaster prevention, occupational health and safety, etc.), business management (business communication, reporting, posting on groupware, etc.), etc.

17 (Personal information of business partners of the business operator) To hold meetings with business partners, to provide information and contact them, to perform entrusted work, to introduce related persons to business partners, etc.

18 (Personal information of applicants for employment with a business) To conduct recruitment selection activities at a business, to provide information on interview dates and times, to communicate selection results, etc., to conduct personnel or safety management after employment, and to provide basic data for managing registered information required for personnel registration after employment.

19 To implement measures in accordance with the provisions of laws and regulations or notices and guidance from administrative authorities

20 For purposes other than those set forth in this paragraph, which the business operator has publicized or notified appropriately, and for purposes for which the user has given consent

21 To provide personal information to third parties in order to achieve the purposes set forth in this section

 

Article 5 (Security Control Measures for Personal Data)

The business entity shall take appropriate organizational, physical, and technical safety control measures to prevent unauthorized access to personal data, loss, destruction, alteration, or leakage of personal data, and to otherwise safely manage personal data. In addition, the Company shall endeavor to educate and enlighten its directors, officers, employees, and others who handle personal information in order to protect personal information.

 

Article 6 (Provision to Third Parties)

1 Except in the following cases, the business operator shall not provide personal data to a third party without obtaining the prior consent of the individual concerned. However, this excludes cases permitted under the Personal Information Protection Law and other laws and regulations.

(1) Cases in which the provision of personal data is necessary for the protection of the life, body, or property of an individual and in which it is difficult to obtain the consent of the individual

(2) Cases in which the provision of personal information is especially necessary for improving public health or promoting the sound growth of children and in which it is difficult to obtain the consent of the individual concerned

(3) Cases in which the handling of personal information is necessary for cooperating with a state organ, a local government, or an individual or entity entrusted by either a state organ or local government to execute affairs prescribed by law, and in which obtaining the consent of the person is likely to impede the execution of the affairs concerned

(4) Cases in which personal data, excluding personal information requiring special consideration, is provided to a third party (excluding third parties located abroad) within the following scope, after notifying the Personal Information Protection Commission

Items of personal data to be provided to the third party

All personal data acquired by the business, except when specifically requested by the user

Method of provision to third parties

Delivery in paper form, transmission of electronic data, delivery in the form of external storage media, or access to a server

2 Notwithstanding the preceding paragraph, in the following cases, the recipient of personal data shall not be considered a third party

(1) Cases in which a business entrusts all or part of the handling of personal data to a third party within the scope necessary to achieve the purpose of use

(2) Cases in which personal data is provided as a result of the succession of a business due to merger or other reasons

(3) Cases in which personal data is to be used jointly with a specific person, and in which this fact, the items of personal data to be jointly used, the scope of the joint users, the purpose of use by the user, and the name of the person responsible for the management of the personal data are notified to the person in advance, or are made readily accessible to the person or the name of the person responsible for the management of said personal data is made readily accessible to the person in advance.

3 Notwithstanding the provisions of Paragraphs 1 and 2 of this Article, the business operator shall obtain the prior consent of the individual when providing personal data to a third party located in a foreign country (excluding those who have established a system conforming to the standards specified in the Rules of the Personal Information Protection Commission under Article 24 of the Personal Information Protection Law).

 

Article 7 (Disclosure of Personal Data)

1 When a business operator receives a request for disclosure of personal data from the person in question, the business operator will disclose such data to the person in question without delay. However, if disclosure would result in any of the following cases, all or part of the data may not be disclosed, and if a decision not to disclose is made, the business operator will notify the user to that effect without delay.

(1) If there is a risk of harm to the life, body, property, or other rights or interests of the user or a third party

(2) If there is a risk of significant hindrance to the proper conduct of the business of the Service Provider

(3) In any other case that would violate laws and regulations.

 

Article 8 (Correction, Addition, and Deletion of Personal Data)

In the event that there is an error in the user's personal data held by a Service Provider, the user may request the Service Provider to correct, add to, or delete ("correct, etc.") the user's personal data in accordance with the procedures prescribed by the Service Provider. If the operator receives a request for Correction, etc. from a user and determines that it is necessary to respond to the request, the operator shall make the Correction, etc. to the relevant data without delay. If the business operator makes corrections, etc. based on the above, or decides not to make such corrections, etc., the business operator will notify the user of this without delay.

 

Article 9 (Suspension of Use and Deletion of Personal Data)

1 If the business operator receives a request from a user to cease use or erase personal data ("cease of use, etc.") on the grounds that the personal data has been handled beyond the scope of the purpose of use or that the data has been obtained by wrongful means, the business operator will conduct the necessary investigation without delay. If, as a result of the investigation, it is determined that it is necessary to comply with the request, the business will cease use of the relevant personal information without delay.

2 If the Service Provider suspends the use of personal information or decides not to suspend the use of personal information, the Service Provider will notify the user of this decision without delay.

3 Notwithstanding (1) and (2) above, in cases where suspension of use, etc. requires a large amount of expense or is otherwise difficult to implement, and when alternative measures necessary to protect the rights and interests of the user can be taken, alternative measures to suspension of use, etc. will be taken.

 

Article 10 (Request Procedure)

Please contact us using the Inquiry Form for the procedures for requesting disclosure, correction, etc., and suspension of use, etc., of personal data as described above.

Inquiry: https://officefilecreator.com/contact/

 

Article 11 (Retention Period of Personal Data)

When there is no longer a need to use personal data, the business operator will endeavor to delete said personal data without delay, except in cases where retention is required by law.

 

Article 12 (Use of Cookies)

1 The Site may use cookies for the delivery of advertisements and access analysis. Cookies are small pieces of data sent from a web server to a user's web browser, and some cookies are stored as files on the hard disk of the user's computer. Cookies can store information about the user's computer, the date and time of the last visit to the site, the number of visits, etc., but they are kept anonymous so that they cannot identify a specific individual. Cookies may be used to deliver personalized advertisements to users by a third-party distributor.

2 Users can also refuse to accept cookies by changing their browser settings. In this case, you may still be able to use the Site, but you may not be able to use some of its functions. In addition, cookies used by third party service providers for personalized advertisements can be disabled from their websites.

 

Article 13 (Third Party Delivery Service Providers)

This website uses Google Analytics for access analysis, and cookies from Google can be disabled in your browser settings.

https://marketingplatform.google.com/about/analytics/terms/us/

 

Article 14 (Copyright)

No copyright is waived for the articles on this site. Unauthorized reproduction of any text, images, videos, or other copyrighted information that exists on this site is prohibited. Please contact the business if you wish to reprint the information.

 

Article 15 (Disclaimer)

1 If a product is introduced on this site through an affiliate program, blog post, or other means, please direct any inquiries regarding that product to the retailer. 2 The business is not responsible for any information, services, etc. provided on the destination site in the event that you are transferred from this site to another site via a link, banner, etc. The business is not responsible for the accuracy or completeness of the information, services, etc. provided on the destination site. In addition, we do not guarantee the accuracy or legality of the linked sites or their contents. The articles on this site are based on the personal views of the author and may not apply to everyone. Final decisions regarding the purchase of products and services are the sole responsibility of the user.

2 While every effort is made to ensure that the content and information on this site is as accurate as possible, we cannot guarantee its accuracy or safety. There is a possibility that incorrect or outdated information may be included. The business cannot be held responsible for any problems that may occur as a result of using this site.

3 The content of this site is subject to change or deletion without notice.

 

Article 16 (Contact for Inquiries)

For inquiries regarding the handling of personal information, please contact us using the inquiry form.

Inquiry: https://officefilecreator.com/contact/

 

Article 17 (Revision of this Policy and Purpose of Use)

The operator will revise this policy as necessary. However, the purpose of use will be changed only when it is reasonably deemed that the purpose of use is relevant to the purpose of use before the change. Any revision of this policy or change in the purpose of use shall become effective when the business notifies the users of the revised or changed contents in the manner prescribed by the business or publicly announces the revised or changed contents on this website.

 

 

 

Date of enactment: March 16, 2022

Date of revision: October 31, 2022

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