Output documents and update Opportunity from the List View in Salesforce Flow (for OFC Ver.1) – Office File Creator Advanced –

This article will show you how to output documents and update Opportunity from the List View in Salesforce Flow. Office File Creator can be integrated into the Screen Flow.

*This procedure is for Office File Creator Ver.1. If you are using Ver.2, please refer to Output documents and update Opportunity from the List View in Salesforce Flow (for OFC Ver.2) - Office File Creator Advanced -.

Completed Flow

After selecting records from the list view, click the "Mass Output Files" button to display the flow execution screen, execute the flow to output files, and update Opportunity.

Demo

Key Points for Flow Creation

The parameter that receives the record Id selected from the list view in the flow is "ids". Create a text type variable "ids" and a collection variable in the flow with a check on. Other variable names cannot receive the record Id from the list view.
To output a file in Office File Creator, place the officeFileCreatorForFlow component in the screen flow. It returns the result of creating the files (success or failure) and returns an error message in case of failure.
The Opportunity records are not updated within the loop, but the record Id of successful file creation is stored in a collection variable and updated collectively when the loop ends.

Flow Process Overview

This is the overall picture of the flow.

1. Record selection judgment
Judge whether or not a record is selected from the list view. If one or more records are selected, go to process 2. If there are no records, go to process 1e.
1e. End Screen
Display an exit screen with a message that no record is selected and end the flow.
2. Set Total Ids Count
Sets the total number of records selected from the list view to a variable.
3. Top Screen
Display the confirmation message.
4. Loop ids
Start a loop process for each record Id selected from the list view.
5. Add Execute Count
Add 1 to the number of executions.
6. Output File
Place the officeFileCreatorForFlow component in the screen flow and output the file.
7. OFC error judgment
Judge the success or error of the output result. In case of success, go to process 8. In case of error, go to process 7e.
7e. Add Error Contents
Add 1 to the number of error and the error message and go to process 9.
8. Add Success Ids
Add 1 to the number of success.
9. Update Bill Output Date
Update the Bill Output Date of the Opportunity.
9e. Opportunity Update Error Screen
Display the completion message. If there are errors in output files, error messages are also displayed.
10. Completion Screen
Display the completion message. If there are errors in output files, error messages are also displayed.

Create the Flow

Now let's create the flow. Open Flows from Setup and click the "New Flow" button.

Select "Screen Flow" and click the "Create" button.

Create variables

First, the variables to be used in the flow are created first. Here is a list of variables.

API Name	Description
ids	Selected record Id list in list view.
varSuccessIds	Record Id list that was successfully processed.
varTotalIdsCount	Total record count
varExecuteCount	Executed count
varErrorCount	Error count
varErrorMessage	Error message

Click the "Toggle Toolbox" button in the upper left corner of the screen, then click the "New Resource" button.

Create ids variable.

Resource Type: Variable

API Name: ids

Description: Selected record Id list in the list view.

Data Type: Text

Allow multiple values (collection): check on

Available for input: check on

Note: The ids is a variable that receives the record Id from the list view. Be sure to use "ids" (All lowercase). Other variable names cannot receive the record Id from the list view.

Create varSuccessIds collection variable.

Resource Type: Variable

API Name: varSuccessIds

Description: Record Id list that was successfully processed.

Data Type: Text

Allow multiple values (collection): check on

Available for input: check on

Create varTotalIdsCount variable.

Resource Type: Variable

API Name: varTotalIdsCount

Description: Total record count

Data Type: Number

Decimal Places: 0

Create varExecuteCount variable.

Resource Type: Variable

API Name: varExecuteCount

Description: Executed count

Data Type: Number

Decimal Places: 0

Create varErrorCount variable.

Resource Type: Variable

API Name: varErrorCount

Description: Error count

Data Type: Number

Decimal Places: 0

Default Value: 0 *Be sure to set the default value to 0.

Create varErrorMessage variable.

Resource Type: Variable

API Name: varErrorMessage

Description: Error message

Data Type: Text

First, save the flow. Click the "Save" button.

Save the Flow under any name. Here it is saved as follows.

Flow Label: Mass Billing Output Screen Flow

Flow API Name: MassBillingOutputScreenFlow

Description: Output billing files from the list view of Opportunity.

If a warning message appears, close it with an "X".

1. Record selection judgment

Click the "+" mark under "Screen Flow" and select "Decision".

Set the properties.

Label: Records selected or not?

API Name: DecSelectedRecordExists

[OUTCOME DETAILS] section

Label: No

Outcome API Name: decSelectedRecordExists_No

Condition Requirements to Execute Outcome: All Conditions Are Met (AND)

Recourse: {!ids}

Operator: Is Null

Value: {!$GlobalConstant.True}

Click "Default Outcome" in the left sidebar.

Set the properties.

[OUTCOME DETAILS] section

Label: Yes

1e. End Screen

Click the "+" mark under "No" and select "Screen".

Set the properties.

Label: End Screen

API Name: End_Screen

Drag and drop "Display Text" from Components and set the properties.

API Name: dispNoRecordMsg

Text:

No records have been selected.

Please select at least one record and then execute.

2. Set Total ids Count

Click the "+" mark under "Yes" and select "Assignment".

Set the properties.

Label: Set Total Ids Count

API Name: SetTotalIdsCount

Variable: {!varTotalIdsCount}

Operator: Equals Count

Value: {!ids}

3. Top screen

Click the "+" mark under "Set Total Ids Count" and select "Screen".

Set the properties.

Label: Top Screen

API Name: Top_Screen

Drag and drop "Display Text" from Components and set the properties.

API Name: dispConfirmMsg

Text:

Output {!varTotalIdsCount} files.

Are you sure?

4. Loop ids

Click the "+" mark under "Top Screen" and select "Loop".

Set the properties.

Label: Loop ids

API Name: Loop_ids

Collection Variable: {!ids}

Direction: First item to last item

5. Add Execute Count

Click the "+" mark under "For Each" and select "Assignment".

Set the properties.

Label: Add Execute Count

API Name: Add_Execute_Count

Variable: {!varExecuteCount}

Operator: Add

Value: 1

6. Output File

Click the "+" mark under "Add Execute Count" and select "Screen".

Set the properties.

Label: Output File

API Name: Output_File

Show Footer: check off

Note: The footer is hidden so that users do not click the "Next" or "Previous" button while officeFileCreatorForFlow is running.

Drag and drop "Display Text" from Components and set the properties.

API Name: dispExecuteCount

Text: {!varExecuteCount} / {!varTotalIdsCount}

Drag and drop "officeFileCreatorForFlow" from Components under the display text　"dispExecuteCount" and set the properties.

API Name: OFCCmp

recordId: {!Loop_ids}

save: Empty *To save the file, enter "file" or "att".

template: OpportunityExcelBill *Enter the Template Api Name of the OFC_Template.

7. OFC error judgment

Click the "+" mark under "Output File" and select "Decision".

Set the properties.

Label: OFC has errors?

API Name: DecOFCError

[OUTCOME DETAILS] section

Label: Error

Outcome API Name: decOFCError_Yes

Condition Requirements to Execute Outcome: All Conditions Are Met (AND)

Recourse: {!OFCCmp.isSuccess}

Operator: Equals

Value: {!$GlobalConstant.False}

Click "Default Outcome" in the left sidebar.

Set the properties.

[OUTCOME DETAILS] section

Label: Success

7e. Add Error Contents

Click the "+" mark under "Error" and select "Assignment".

Set the properties.

Label: Add Error Contents

API Name: Add_Error_Contents

Variable: {!varErrorCount}

Operator: Add

Value: 1

Variable: {!varErrorMessage}

Operator: Add

Value: {!OFCCmp.errorMessage}

*OFC error messages include a new line for each case, so if there are multiple errors, they will be displayed on a new line.

8. Add Success Ids

Click the "+" mark under "Success" and select "Assignment".

Set the properties.

Label: Add Success Ids

API Name: Add_Success_Ids

Variable: {!varSuccessIds}

Operator: Add

Value: {!Loop_ids}

9. Update Bill Output Date

Click the "+" mark under "After Last".

Select "Update Records".

Set the properties.

Label: Update Bill Output Date

API Name: Update_Bill_Output_Date

How to Find Records to Update and Set Their Values: check on "Specify conditions to identify records, and set fields individually"

[Update Records of This Object Type] section

Object: Opportunity

[Filter Opportunity Records] section

Condition Requirements to Update Records: All Conditions Are Met (AND)

Field: Id

Operator: In

Value: {!varSuccessIds}

[Set Field Values for the Opportunity Records] section

Field: BillOutputDate__c

Value: {!$Flow.CurrentDate}

*A custom field named Bill Output Date (API Name: BillOutputDate__c) is created in Opportunity.

9e. Opportunity Update Error Screen

Click "Update Bill Output Date".

Click "Add Fault Path".

Click "+" mark under "Fault" and select "Screen".

Set the properties.

Label: Opportunity Update Error Screen

API Name: Opportunity_Update_Error_Screen

Click "Configure Footer" and check "Hide Previous" in the "Previous button".

Drag and drop "Display Text" from Components and set the properties.

API Name: dispUpdateOpportunityErrorMsg

Text:

Opportunity Update Error

{!$Flow.FaultMessage}

Set text color to red from the color palette.

Drag and drop "Display Text" from Components under the display text "dispUpdateOpportunityErrorMsg" and set the properties.

API Name: dispOfcErrorMessage

Text:

Error details

{!varErrorMessage}

Set text color to red from the color palette.

Click "Set Component Visibility" and set the conditions.

When to Display Component: All Conditions Are Met (AND)

Resource: {!varErrorCount}

Operator: Greater Than

Value: 0

10. Completion Screen

Click the "+" mark under "Update Bill Output Date" and select "Screen".

Set the properties.

Label: Completion Screen

API Name: Completion_Screen

Click "Configure Footer" and check "Hide Previous" in the "Previous button".

Drag and drop "Display Text" from Components and set the properties.

API Name: dispCompletionMsg

Text:

Completed.

Total count: {!varExecuteCount}

Error count: {!varErrorCount}

Drag and drop "Display Text" from Components under the display text "dispCompletionMsg" and set the properties.

API Name: dispErrorMessage

Text:

Error details

{!varErrorMessage}

Set text color to red from the color palette.

Click "Set Component Visibility" and set the conditions.

When to Display Component: All Conditions Are Met (AND)

Resource: {!varErrorCount}

Operator: Greater Than

Value: 0

The flow is complete. Good job.

Click the "Save" button.

Debug the Flow

Click the "Debug" button.

The following is displayed and there is no record Id entry field when debugging. The test will only be conducted with no record selected. First, test that no records are selected. Click the "Run" button.

The completion screen is displayed.

Next, assign a debug record Id to the ids variable for debugging only. When debugging is complete, delete the assignment. Click the "+" mark under "Screen Flow" and select "Assignment".

*This assignment will be deleted after debugging is completed.

Set the properties.

Label: Set Ids For Debug

API Name: SetIdsForDebug

Variable: {!ids}

Operator: Add

Value: *Set the Opportunity record Id for the test.

In the example, two test Opportunity record Id's are added.

Ensure that "Set Ids for Debug" is added under "Screen Flow".

Click the "Save" button and then the "Debug" button.

Click the "Run" button.

The debug screen will be displayed. Click the "Next" button.

Confirm that the files are output and the dates are set to the Bill Output Date in the Opportunity record screen.

Next, test the case with errors. Return to the flow edit screen, click "Assign Id Set for Debugging" and add non-existent record Id's.

Variable: {!ids}

Operator: Add

Value: *Set the record Id of the Opportunity Id that does not exist.

In the example, 3 error Opportunity record Id's are added.

Click the "Save" button and then the "Debug" button.

Click the "Run" button.

Click the "Next" button.

Three error messages are displayed.

After debugging is complete, click "Set Ids for Debug".

Click "Delete Element".

Confirm that it has been deleted.

Click the "Save" button and then the "Activate" button. Close the flow screen.

Create Custom Button

Create a custom button for outputting files on the List view.

Open the target object from the Object Manager in Setup. Click "Buttons, Links, and Actions" in the left sidebar, then click the "New Button or Link" button.